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SPECIAL EVENT PERMIT APPLICATION

  1. SECTION 1: APPLICANT INFORMATION

    Enter information as it appears on www.sunbiz.org

  2. Check One*

  3. SECTION 2: EVENT DETAILS

    Enter information as detailed as possible

  4. Requests of use of City Property are granted based on availability and are subject to daily site fees in accordance with schedule of fees and charges. A $1,000 Refundable damage deposit / clean up bond will also be required • Events on private property will require written and notarized permission from the property owner • When the proposed event is to be held within 500 feet of a residential property, the sponsors or operators of the event must submit written waivers of objection for the event from at least 80% of the property owners.

  5. If yes, list the date and location

  6. Please list; name, contact number, and professional relation

  7. Please list; name, contact number, and professional relation

  8. SECTION 3: EVENT SPECIFICS

    To serve as an addendum to your application, a site plan must be created that depicts the specific location(s) within the city where the special event is to be held and describes the layout of the special event, including the locations of each and every booth, sponsor or vendor, points of entry and exit, rides, attractions, access to electricity, temporary structures and public facilities.

  9. Characteristics of proposed event*

    Select all applicable

  10. Request for use of City Owned Equipment or Facility

    Additional costs may apply

  11. Additional documentation and/or insurance may be required to be supplied by all sponsors and/or vendors on site. Fees may also be assessed if applicable.

  12. SECTION 4: INFRASTRUCTURE

    The following items may require additional permitting and inspections.

  13. Canopies (without sidewalls)*

  14. Tents (with sidewalls)*

  15. Toilets*

      Minimum requirements may be placed based on expected attendance.

    1. Electricity*

    2. SECTION 5: FOOD AND BEVERAGE VENDORS

      Vendors may be required to attend a pre-event meeting with Hollywood’s Fire Marshal and Florida Department of Business & Professional Regulation representatives prior to inclusion in a proposed event. Vendors may also be subject to; inspections from the Florida Department of Health and the City of Hollywood Fire Department, and requests for insurance documentation.

    3. Additional Information

      • Applicant may be required to provide a vendor list with appropriate contact information for all food/beverage vendors along with the type of items proposed to be sold • On site food service requires environmentally proper disposal of grease and gray water. Attach a detailed plan including copy of contract with outside vendor • The City of Hollywood is committed to recycling and requires the event organizer to provide and implement a program that includes containers for garbage, recycling, and their removal from your event. Please submit a trash and recycling plan that includes the following; Name of the Company, the equipment being used, the number of garbage containers and sizes being used, number of staff during the event and the disposal destination •

    4. SECTION 6: REQUEST FOR CITY SERVICES AND ADDTIONAL PERMITTING

      The following requests may require submittal at least 30 - 60 days prior to proposed event date.

    5. Specify location, dates and times

    6. For the public display of animals as part of an event.

    7. For Reservation of parking spaces within an event space or for event personnel.

    8. SECTION 7: APPLICATION SUBMISSION

      Any person or organization desiring to hold a special event shall make application for a Special Events Permit to the Director. The following supplemental materials may be requested by a member of the Special Events Division upon submission of this application.

    9. Application Fee

      Such application shall be accompanied by a non-refundable application fee. The fee shall be in the form of cashier’s check or money order made payable to the City of Hollywood. A credit card authorization may also be accepted.

    10. Certificate of Insurance

      Commercial General Liability, General Aggregate ($1,000,000) Each Occurrence ($1,000,000) Fire Damage ($50,000) The insurance coverage shall be for any and all associated activities related to the event. The City of Hollywood (City of Hollywood 2600 Hollywood Boulevard Hollywood, FL 33020) must be listed as certificate holder and additionally insured.

    11. Site Plan

      As referenced in SECTION 3 of the application.

    12. Indemnification Agreement

      Executed by an authorized agent of the organization responsible for the event.

    13. Confirmation*

      The information I have provided in this application is true and complete to the best of my knowledge. I have read and understand the accompanying materials. I understand that I (the applicant) am financially responsible for all aspects of this event.

    14. Leave This Blank:

    15. This field is not part of the form submission.